Team Secretary - Community Mental Health

Job summary

An exciting opportunity has arisen for a highly motivated and skilled person to join our friendly and professionally established administration team within Adult Mental Health for the Community Mental Health Team. The post-holder will be based at Gosport War Memorial Hospital.

The role will be working alongside another team secretary and medical secretaries and together you will support with the general admin required by the team, including Mental Health Practitioners, Consultant Psychiatrists and Psychological Therapy staff.

At present, the Trust is unable to offer Skilled Worker visa sponsorship for this post. Applicants must have the right to work in the UK at the time of application.

Main duties, tasks & skills required

The post holder must have:

• Previous Team Secretarial experience.
• Excellent interpersonal communication and customer care skills
• Face to face and on the telephone communication skills with members of the public and various members of the multidisciplinary team.
• Good time management skills
• Have the ability to prioritise their work appropriately
• Have a flexible approach to their work and working environment.

The successful candidate must be:

-A very positive

• Methodical and calm approach to all aspects of their work
• Able to multi-task

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Job description

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person specification

Qualifications

Essential

• Excellent standard of written and oral English.
• Excellent IT skills and knowledge of Office 365.

Desirable

• NVQ 2/3 or equivalent in Health Care
• Knowledge of Rio and Healthcare IT systems

Experience

Essential

• Audio typing.
• Experience of setting up and maintaining paper and electronic filing systems.
• Experience of dealing with the public.
• Competence in using a number of software packages, e.g.; Microsoft Word, Excel, Powerpoint.
• Experience of minute taking/action notes.
• Organised and flexible.
• Previous experience of working as a secretary.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact: 

Donna Williams 

donna.williams64@nhs.net 

02382318001